KairazBuilt by Cazin
Clinic software + AI agent · For PT practices

Turn cancellations into booked sessions.

An AI agent on your clinic's line: it answers patients, confirms sessions and refills cancellations from your waitlist, day and night, across one clinic or every unit.

20 minutes. No commitment.
Synced with your calendar
Mon 17
8:30Ana Costa
10:00Bruno Alves
1:00 PMOpen slot
3:30 PMRui Matos
Tue 18
9:00Maria Silva
10:00Carlos Souza
11:30Julia Costa
2:30 PMOpen slot
Wed 19
9:30Pedro Lima
11:00Open slot
2:00 PMSofia Nunes
4:00 PMLara Dias
Thu 20
8:30Open slot
10:30Ines Ferreira
1:30 PMTomas Rocha
3:00 PMHugo Ramos
Fri 21
9:00Beatriz Melo
11:00Diogo Pinto
3:00 PMOpen slot
4:30 PMNuno Faria
Why it works

A clinic system and an AI agent. Each works on its own.

A clinic owner reviewing her schedule on a laptop
The agent

Answers every patient

Bookings, reschedules and cancellations land in your schedule, day or night.

The agent

Every chat at once

Ten patients writing in the same minute get the same answer speed.

The system

Your numbers, per unit

Revenue, costs and balances by clinic, not a gut feeling.

The system

The whole schedule in view

Scheduling, patient records and check-ins in one place, one clinic or ten.

How it works

Three steps, and none of them are your team's.

It answers in the channels your patients already use. Nights, weekends and holidays included.

Step 1

A patient writes

A cancellation, a new booking or a question, sent to the same number your clinic already uses, at whatever hour it happens.

10:04 PM

Hi, I can't make my post-op knee session Thursday at 3 with Nora. Can I move it?

Step 2

The agent answers

It replies in your clinic's voice, offers real times from the agenda and keeps the conversation going until the patient decides.

10:04 PM

I have Friday 9:00 AM or Saturday 8:30 AM with Nora, room 2. Which one works?

Friday at 9.

Step 3

The session is booked

It writes the booking straight into your schedule and fills the gap. Your team opens the day with it already done.

10:05 PM

Done. Friday, 9:00 AM, post-op knee with Nora, room 2.

Agenda updated · Thu 3:00 PM released
Pricing

The empty slots are the expensive part of the month.

Cost of empty slotsusd / month

Put in your own numbers and see what empty slots cost your clinic in a month.

$2,580
Illustration based on the figures you enter. Not a projection of results.
What it costs

Get started from $1,399 setup plus $499/mo.
Month-to-month, no annual contract.

The system and the agent are priced separately. Run either on its own, or both.

Why it pays for itself

That's the number a fuller schedule works against. Getting started takes one call.

No annual contract · No per-user fees
The platform

Everything the agent books lands in a real system.

Run the platform on its own, switch on the agent, or use both. Each works without the other.

Core

Scheduling and check-in

Calendar, appointment status and check-in for every clinician, one view.

Records

Patient records

Profiles, clinical assessments, progress and where each patient came from.

Every unit

One dashboard, every location

Manage and compare all your units from one place.

Money

Balances and payments

Sessions done, paid and pending, and what each patient owes at a glance.

Finance

Finances by location

Revenue, cost, profit and average ticket per unit and per month.

See it live

We map your own schedule onto Kairaz in 20 minutes.

Schedule a call
A clinic owner reviewing her schedule on a laptopA therapist treating a patient at their deskA patient doing mobility work with a therapistFront desk staff going through the schedule with a patient
What clients say

Teams that have worked with Cazin.

Cazin has built and supported software for real teams. A few of them, in their words.

Do not publish

Placeholder cards. Real quote, name, role, use authorization and disclosure of any compensation required before this section goes live.

Quote 1 of 3 · pending approval

Quote pending approval. This card holds roughly the length a real quote will run — two or three sentences in the client’s own words, about working with the team.

Name pending
Role, company
1 / 3
Pick a time

20 minutes with Filipe to book your demo.

Bring a real week from your schedule, and we'll map how Kairaz would handle it.

Start a conversation
FC
Filipe CasarottoStrategy call with Filipe
20 minGoogle Meet
July 2026
Mon 20Tue 21Wed 22Thu 23Fri 24
Tuesday, July 21
9:00 AM10:30 AM1:00 PM2:30 PM4:00 PM
Live availability comes from the booking calendar once the demo link is connected.
Before you ask

What clinic owners ask first.

What is Kairaz?+

Kairaz is a clinic-management platform for U.S. physical therapy practices. It runs scheduling, patient records and finances, and includes an optional AI agent that answers patients and books appointments on the calendar you already use. You can run the platform on its own, the agent on its own, or both.

Is there a contract?+

No. Kairaz is month-to-month, with no annual commitment and no per-user fees. Cancel anytime.

Does it work with the scheduler or EMR we already use?+

The agent books into the calendar your clinic already uses, so there's nothing to replace or migrate. On the call we check how it fits your current setup.

How fast can we go live?+

Setup is done with your team, and most clinics go live in days, not months.

Which systems does it connect to?+

It writes bookings into the calendar your clinic already uses. On the call we go through your current setup and confirm exactly how it connects.

Answer and book every patient, 24/7.